07851 438202
8th October 2024
Committee Meeting
Childcare In Fairlie Minutes
Meeting 8 the October 2024, Village Inn at 19:00
Attendees
Marina (Chair)
Euan (Minutes)
Carol
Jo
Ellen
Apologies
Michelle
Sue
1. Approval of previous minutes
a. Meeting was decided to be moved to 19:00 due to Parents evening at the school.
b. Minutes of last meeting approved.
2. School arrangements
a. Need to speak to council and school to get formal arrangements for usage of rooms and
ensure all staff aware of usage and times of usage.
b. Fire plan arrangements need to be confirmed, Wendy was completing
based on the existing plan and ensuring all staff and visitors are advised and instructed.
c. Fire Drill to be carried out across every day during one week so it covers all children
attending the Out of School Club (OOSC).
d. Drop off working well, pick up going well.
e. Shed is good for storage.
3. Staff arrangements
a. Training has been looked at with funding being looked at for high speed training.
b. Payroll and pension, currently in process of being setup.
c. Laptop is secure.
d. Scottish Social Services Council (SSSC) – once we have our registration in place with the Care Inspectorate then Jo and Wendy can update their SSSC registration.
4. Children’s arrangements
a. SHANARRI’s complete and in the folder with each child’s registration form.
c. Doorbell works really well.
d. Toys and resources doing well.
e. Photo consent forms are all signed.
f. Trip forms still to be signed, however no trips organised as yet.
g. Parent forms to be sent to Euan to print out multiple copies and to be signed.
h. Allergic reaction procedure forms are in the file signed.
5. Club arrangements
a. Club name currently being voted on and looking to be announced by the end of this week.
b. Need to check and see what food is being available.
c. Parent feedback, not enough snack diversity for kids, possible snack menu for parents to
be aware of what kids have available making sure its child led.
d. Care Inspectorate (CI) registration process – form submitted, waiting on feedback from
the CI.
e. Social media, issue with phone not setup properly by committee, resolved this evening
with logins to Facebook setup properly.
f. in 5 months time we need to review policies that relate to holiday out of school care.
6. Finance
a. Update on finances including funding applications. Selected for Tesco Stronger Starts.
7. Holiday structure organisation to be discussed at next meeting
a. Need to postpone this discussion until we hear back from North Ayrshire Council (NAC).
8. Next date of meeting
a. Via WhatsApp - date to be arranged
Meeting closed 21:00