Privacy Notice | Out of School Childcare in Fairlie

Special Educational Needs and Disabilities (SEND) or additional support information (includes reasonable adjustments and special educational needs and disabilities)

Welfare information (includes family and home life circumstances and history)

Photographs

Attendance and reason for absence data

Health and safety information

We also collect or use the following information to provide out of school childcare:

Health information

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide out of school childcare are:

Contract - we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Our lawful bases for collecting or using photograph personal information to update parents / guardians about the out of school childcare are:

Consent

Where we get personal information from

Parents or carers
Children attending Childcare In Fairlie

Other education / childcare establishments

Fairlie Primary School

How long we keep information

Type of information

Retention period

Accident books, records/reports

Legal requirement 3 years after last entry or end of investigation if later. Childcare In Fairlie Committee will retain for at least 6 years

Children’s registration details including parents / guardians details and emergency contacts. Children’s care plan and medication and health data.

Whilst the child is registered with Childcare In Fairlie and up to a year after leaving the service.

Photos from Childcare In Fairlie of children, staff, volunteers and committee members.

Until consent withdrawn or up to 5 years after creation date.

Who we share information with

Data processors

Fairlie Primary School

This data processor does the following activities for us: Fairlie Primary School facilitate the transfer of children from school to Childcare In Fairlie.

Others we share personal information with

Parents and carers

Organisations we need to share information with for safeguarding reasons

Emergency services

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

21 September 2024